Run Your Entire Academy on Autopilot
Stop chasing parents for fees on WhatsApp. Automate registrations, track attendance, collect payments in any currency, and give every parent a premium portal — all under your own brand. Built for football academies worldwide.
Safeguarding-First
Safeguarding, built in — not bolted on.
Youth football means minors, medical data, and photos of children. AcademyOS treats that as the foundation — not a settings page you hope someone remembered to switch on.
Tom’s photo disappears from the public site, parent portal and coach app in under a second — then a retention job purges storage on its own clock.
Consent enforced at the display layer
Compliant on both questions the ICO asks: is the data still being processed, and is it still stored.
Medical & allergy data, need-to-know only
Collected on a vital-interests basis, visible only to the coaches who need it, auto-purged when a child leaves.
Retention on autopilot — every data type
Audit logs, records, photos and leads each on an automated schedule with a full audit trail. Click once when the FA or ICO asks.
Version-pinned proof of consent
Every consent snapshots the exact wording the parent agreed to — Article 7(1) proof, on demand, years later.
Sound Familiar?
Running a Youth Academy Shouldn't Feel Like a Second Job
You started the academy because you love the sport. Now you spend your evenings updating spreadsheets, chasing payments, and replying to "what time is training?" on six different WhatsApp groups.
Fix it in 10 minutesCollecting fees via bank transfer and chasing late payers
Managing squads and teams in spreadsheets and WhatsApp groups
Printing paper registration forms every season
Manually messaging parents when sessions are cancelled
Losing track of who has paid and who hasn't
Not knowing who's actually turning up until the day of the session
Everything You Need
One Platform. Zero Headaches.
Registration, multi-currency payments, scheduling, attendance, communication, and reporting — all in one place, all under your brand. Works anywhere in the world.
Payments on Autopilot
Stripe-powered subscriptions, one-off payments, and automatic reminders. Accept any currency, anywhere. No more chasing parents on WhatsApp for fees.
Squad Management
Manage rosters, track attendance, assign coaches, and handle waitlists. All from one dashboard.
Scheduling & Competitions
Training sessions, fixtures, tournaments, and results. Parents see everything in their portal.
Player Development
Track performance metrics, session ratings, and progress reports. Show parents their child is improving.
Parent Communication
Automated session reminders, cancellation alerts, and RSVP confirmations. Parents confirm attendance with one tap — coaches see it instantly.
Safeguarding Built In
GDPR-ready, background check tracking, medical consent forms, and secure data handling. Peace of mind for everyone.
Get Started
Live in Under 10 Minutes
Create Your Academy
Enter your academy name, email, and pick your brand colour. We generate your custom portal instantly.
Connect Payments
Link your bank account via Stripe in 40+ countries. Parents pay in your local currency — money lands in your account.
Invite Parents
Share your custom link. Parents register, pay, and access their portal. You manage everything from your dashboard.
White Label
Your Brand. Your Portal. Your Academy.
AcademyOS runs invisibly behind the scenes. Parents see your academy name, your colours, and your logo. Not ours.
- Custom subdomain (youracademy.academyos.co.uk)
- Your brand colours across every page
- Your logo in the navbar, emails, and portal
- Custom domain support (app.youracademy.com)
- Branded email notifications
- White-label parent portal and coach dashboard
The Switch
Your Monday Mornings, Rewritten
This is what actually changes when you move your academy onto AcademyOS. No fluff. No "10x productivity." Just the admin that disappears.
The average director gets 8 hours a week back. Spend them coaching, not chasing.
Start your academy in 10 minutes
Ready to Modernise Your Academy?
Set up your academy in 10 minutes. No contracts. Cancel anytime.
Pilot cohort launching 2026 — limited spots available